The primary features of an all in one printer are convenience and consolidated functions. All-in-one printers have gained immense popularity, especially in small firms, where spatial and technological expenditure needs to be enhanced. However, the varied models, characteristics, and functionalities can become confusing while looking for a best budget all in one printer.
Selecting the right all in one printer that suits your requirements the best can be a puzzling task. A number of printing technologies are available to make a choice from; each designed to meet different needs. Multi-task printers come in varying shapes and sizes, from small portable devices that can be carried on travel, to heavy load group workhorses. Some are designed for photo printing and some simply made for multi-utility. The many specifications for resolution and speed can be confusing. An all in one printer offers multiple features and functions like printing scanning, resolution, speed, faxing, copying, and more. As such, you require a lot of critical thinking before finally making a decision.
Whether you are a student, working professional, or run a small business, this guide will help you in making the right decision. For any person wanting to buy an all in one printer should be aware of the various features it offers, the latest technology and also the variety available in the market to make the best choice. This guide will provide all the information that is necessary to choose the best budget all in one printer to suffice your needs.
Factors to consider before buying the best budget all in one printer
Considering the varying needs and requirements, manufacturers have designed various all in one printers to meet everyones need. But picking the best budget all in one printer is a tough task and can be quite baffling. Below are some key tips to keep in mind before you purchase the best budget all in one printer for your use.
1. Consider your needs
It is essential to understand what the purpose the printer is going to serve. Comprehend the output you actually need your printer to give. Know what you want the printer to do for you and other users associated with you. Apart from printing, copying and scanning what all additional features do you need in the all in one printer to help you safely keep your documents, reduce paper usage, manage forms, etc? What is the usage flow, the number of copies, prints, scans that will be undertaken on a daily basis? Is it for individual use or is the device being shared by others? These are a few questions that need to be answered, through the list gets longer according to your needs.
After you have sorted out all your requirements, the next factor to consider when analyzing the best budget all-in-one printer, what functionality should it offer? Apart from providing the basic function of the quality printer, the best budget all in one printers usually offer facilities like scanning and copying, and some also offer fax provisions. Manufacturers have to face a lot of pricing pressures to sustain in the competition. In order to offer the best prices to the customers and to get a higher profit margin, manufacturers often compromise in the quality of the materials used, quality of print and scan engines while including other facilities (faxing provisions) in a device. As such, it is advisable that you carefully consider those functions in a device that will be regularly put to use by you. If you choose a device that only offers the required functions and foregoes the unnecessary features, you will be able to reduce the device cost considerably. It will also increase the probability that the standard operations conducted by the printer will be of a consistent and better quality.
If the quality of prints of utmost importance to you, then it is imperative that you closely pay attention to the black and color print resolutions the all in one printer provides. The quality of a print is measured in DPI, therefore, the higher the DPI number, the better the quality is. Typically, an inexpensive inkjet printer provides 600 x 600 DPI black resolutions, whereas other models even provide 1,200 x 1,200 DPI prints. Each printer offers a different type of resolution depending on the type and its features. So, when you are planning to purchase a particular type of printer be sure of the print quality, and if possible as the retailer to offer a test sample for your review.
4. Network and Wi-Fi Connectivity
This is one of the most crucial factors to take into account when buying an all-in-one printer. How easily will the printer blend with your existing network? Is it simple to connect? Is some start-up training required to set it up? Does the device come with a manual to help you guide/direct you through proper installation and upgrading? If the all in one printer is to be used by many people simultaneously for various purposes, pick a unit that provides an integrated Ethernet network interface. An all in one printer’s capability is restricted to one PC, without a proper network connection. In this advanced technological age, one of the options for networking is connecting your device to wireless LAN network. Especially in office environments where a number of laptops or PCs that are connected to a wireless network, that requires constant printing, scanning or copying functions of the device, a wireless network capacity is a must. However, when you are buying the best budget all in one printer that your computers will connect to using a wireless network, ensure that the device is compatible with the existing wireless connection.
5. Printing Speed
If you are working in a corporate office structure, then the printing speed is of utmost importance. Whether your office requires regular and lengthy bulk printing or frequent simple customer forms, delay in printing and slow performance can be annoying and expensive. A standard inkjet printer, as well as a laser printer, offers a pace of 20 to 30 pages per minute for black prints. A color print takes a little longer, especially on inkjet printers. However, a laser printer typically offers high-quality prints at a faster speed. Most of the laser machines produce the first page prints quicker than inkjet machines can produce. Besides the printing speed, it also important to consider the duty cycle of the machine. Duty cycle refers to the number of prints that can be typically produced by the machine within a month. A device designed to handle 2,500 printouts monthly will need frequent cartridge changes. Also, it will have a shorter lifespan it is used in an environment where more than 5,000 prints per month are required. Therefore, carefully consider a machines production limit to get the best results.
6. Multitasking functions
Choose the best budget all in one printer that provides multifunction thoroughly. Can you use two or more functions simultaneously? Can you access other features you need, even when some other functions are in use already? An all in one printer may provide a wide range of functions, but not all multi-function devices have the ability and capacity to multitask. Multi-tasking simply means performing more than two functions at a time. You have to carefully analyze the options and choose what suits you the best. Keep in mind a multi-tasking device will save your time as well as conserve electricity.
7. Easy Usage
This is imperative to understand how simple and easy the device is to use for you. How easy it is to set up? How easy it is to use all the different functions? Is there a proper guide to direct you for proper usage and maximum output? Avoid setbacks and expensive employee downtime choosing the best budget all in one printer that is easy to use and operate. Consider the user interface, minimal training requirements, and easily accessible online documentation. Also, consider the customer support and service options that will be provided by the manufacturer for extra help.
8. Fax speed and page memory
Most of the best budget all in one printers provides a function compatible for fax. They offer similar faxing functions like a typical fax machine. A fax page memory determines if the various pages that are scanned are stored in memory while the fax is delivered. All these fax pages deliver multiple faxes to varied numbers. A minimum of 100-page minimum fax memory is available in most of the multifunction machines. Talking about storage, it is essential to understand what kind of memory card slot is available in the printer. A memory card slot is beneficial for the user and thus you should ensure that that the slots are compatible with a particular kind of memory card, in order to manage your data safely.
9. Compare the Total Cost and the Value Benefits
While assessing the best budget all in one printer, don’t only consider the price of the initial hardware. A number of other factors need to be kept in mind before making a pick, like the cost of supplies, which can make your deal expensive. The cost of ink, papers for printing (depends on the paper quality), etc everything needs to be considered before buying the printing machine. Inkjet oriented machines are considered to be affordable, but turn out be more expensive than laser or solid ink multifunction machines after adding the ink costs to it. The total cost may also vary according to the usage of the device, its maintenance, reliability, features and capability to efficiently provide the output you require. The all in one printer can be one of the best assets to your organization for handling a larger chunk of work and cost controlling if you have considered the requirements and chosen the device accordingly. You can considerably increase the efficiency of work by keeping in mind the total cost of ownership for printing and imaging assets and the consolidation features provided in order to carefully improvise the management of resources.
You cannot solely rely on your retailer and his words, you have to take in a little burden and consider the reviews of the product from people who might have used it in the past. You can do so by reading online reviews or by asking opinions on various online platforms to solve your queries. You should compare the data on the basis of the actual performance, the management and support and also the problems mentioned in the retailer’s data analysis to that of individual product testing organizations. Also, have a look at what industry experts say about the quality and performance of the product you wish to buy.
All the above-mentioned tips will help you make a better choice and you will be able to spend money effectively on the device that you would like to buy. The proper information will guide you to not only make the right but the best choice when you consider buying the best budget all in one printer.
After gaining knowledge of the do’s and don’ts when buying the best budget all in one printer, you will face the additional pressure of choosing the right one from the vast ocean of choices. But we have made your work simpler and faster. Below is a list of best budget all in one printers in 2018 that has been made keeping in mind the customer demands and budget. So if you wish to purchase one, our comprehensive list of budget printers will be beneficial to make an informed choice.
Top 10 Best Budget All in One Printers 2020
1. HP OfficeJet 4650 Wireless All-in-One Photo Printer (F1J03A)
Change your workplace with affordable and quick two-sided printing technology. It provides laser quality text and an excellent color for all documents. You can now save paper and multitask easily without compromising on speed. It offers functions such as copying, scanning, wireless printing, AirPrint, two-sided duplex printing, touchscreen, and is also Instant Ink ready so you will never run out of colors. HP OfficeJet 4650 is also compatible with mobile printing, enabling you to print from your iPhone or iPad with AirPrint. You can also print sans a network via Wireless Direct printing. You share this all-in-one device with other wireless gadgets. Your task is now easier with the all in one fax and automatic document feeder.
2. Brother Monochrome Laser Printer (MFCL2710DW)
This particular Brother Monochrome printer is a compact multifunction printer is best suited from homeowners and small business owners. It provides double-sided prints at a speed of 32 pages per minute and also has an automated document feeder. It offers seamless and wireless printing that helps your pint easily from any device. Additionally, it also facilitates multiple connections such as an Ethernet interface to share with multiple users on your network or local connections via USB port. The tray size is large enough to occupy 250 paper sheets in one go, reducing your burden to refill again.
3. Canon Office and Business MX922 All-In-One Printer
The Canon Office and Business MX922 is an inkjet all-in-one printer. It is specifically designed to suit individual consumers that want a printer that can print, copy, scan, and fax. This printer’s greatest advantage is its capacity to automatically print on both sides of the paper. It is known as automatic duplex and helps you conserve paper – saving you money both on paper and energy. The second best feature is the automatic document feeder. You can keep multi-page document and it will automatically scan all the provided pages for you without any hassle.
Other important features offered are Wireless LAN connectivity, AirPrint function, Google Cloud Print, Wireless Printing, Mobile Printing and a high-speed USB (2.0) cable connection option. The printer has the ability to produce black-and-white documents at a speed of 15 pages per minute and color documents at 10 pages per minute. Additionally, it offers a commendable scanning function with a resolution of up to 2400 x 4800 dpi optical. The function can be started either from a computer or from the device itself.
4. HP ENVY 4520 Wireless All-in-One Photo Printer (F0V69A)
Now explore your creativity with HP Instant Ink. It helps you save up to 50% on ink and produces print lab high-quality photos in your home. It has complete value for money as it allows you to print almost twice as many pages or photos with its original HP high-yield ink cartridges. You can also print documents, photos from any of your device like a smartphone, tablet, iPod, iPhone, etc as it supports a variety of mobile devices for faster and smoother printing. It enables to connect the device directly to your printer and easily print without accessing a network.
You can print, scan, or copy at the click of a button with the 2.2-inch (5.5 cm) display simply touch and go. Conserve paper and other resources with its automatic two-sided printing. Get amazing borderless printouts, lab-quality photos, laser-quality documents, scrapbook pages, and more.
5. Canon MX492 Wireless All-IN-One Small Printer
With Canon MX492 your office space will have a sleek, compact all-in-one designed printer that fits even in the corner of your room or office. It has an amazing compatibility with mobile devices and tablets, allowing you directly print from your smartphone. With the AirPrint and Google Cloud Print features, you can enjoy wireless printing and it allows some extraordinary connectivity options enabling you to print from multiple locations. A unique feature specially offered by this printer is the My Image Garden. It puts all your favorite printing features like Special Filters and Full HD Movie Print, in one convenient software application and helps you organize your photos with a calendar view and facial recognition.
6. Canon TS9020 Wireless All-In-One Printer
If you are searching for an everyday color printer for both documents and photos, then the Canon PIXMA TS9020 Wireless Inkjet All-In-One Printer is all you need. It is one of the best wireless all in one printers you can purchase. It is sleek, compact as well as stylish in design and looks. You can print anything from your assignments to shipping labels to amazing family photos easily. It offers both wireless and wired connectivity, making your tasks simpler.
It comes with built-in SD Card reader2, Wi-Fi1, Ethernet, Google Cloud Print 3, AirPrint 4 and Cloud 5 options, plus NFC6 for your compatible smartphone. It comprises of a six-color ink system, including a dedicated gray ink tank, onboard creative filters and front-and-rear paper feeding options that is compatible with fine art papers.
7. HP OfficeJet 3830 All-in-One Wireless Printer (K7V40A)
Your work becomes faster and easier with HP OfficeJet 3830, as it supports printing from smartphones or tablet. Save up to 50% with this affordable, easy-to-use all-in-one with fax. You can fit this sleek device any space and it works quietly in the background. It is best suited for anyone who wants an affordable, Wi-Fi-enabled, compact all-in-one with fax. You can use its HP Scroll Scan for easy scanning from plain paper to stiff media. The other features include copying, scanning, wireless printing, AirPrint and Instant Ink ready. The best advantage is that it has an Optional quiet mode that helps keep noise to a minimum.
8. HP OfficeJet Pro 6968 All-in-One Wireless Printer (T0F28A)
With HP OfficeJet Pro 6968 you can produce fast professional-quality color prints for 50% less than lasers. It helps you save paper and handle more tasks without slowing down. It offers mobile printing options and mobile setup from an array of smartphones and tablets. It allows both wired connections as well as wireless connection. This device is compatible with rapid print, scan, and copy speeds and the 35-page automatic document feeder. It best suited for small and medium-sized businesses.
9. Brother Wireless All-in-One Inkjet Printer (MFC-J690DW)
Brother MFC-J690DW is a printer that is easy to set up and connects with a built-in wireless feature. You can also connect locally to a single PC or Mac via USB interface. The printer supports wireless mobile printing with the help of AirPrint, Google Cloud Print, Brother iPrint & Scan, Mopria and Wi-Fi Direct. You can easily print and scan directly from Cloud Google Drive, Dropbox, Box, and OneDrive. It comes with a smooth touchscreen pad for on-screen menu navigation. You can choose from a wide variety of Brother Genuine Inks to get perfect pictures.
10. HP 201X (CF253XM)
You can now print affordably with the Original HP High Yield Toner Cartridges. Its Jet Intelligence offers professional-quality prints throughout. You can print high-quality pictures within seconds with its amazing performance speeds. The Original HP toner cartridges help you to produce an average of 71% more usable pages than non-HP cartridges.
Buying a printer is no simple task. Before you invest in any electronic device make sure you’ve done your homework because it is a significant investment. Know what you need and how much you can spend before exploring the wide market space. If you find this list of the best budget all in one printer suitable, go ahead and seal the deal!